Data Protection at ADVITEC

Data Protection at ADVITEC

I. General information about data processing

Thank you very much for visiting our website, for your interest in our services and in our company. Protecting your personal information is a very high priority for ADVITEC Informatik GmbH. The following document explains which data we process and for what purposes.

This data protection policy applies to the website of ADVITEC Informatik GmbH and can be accessed and printed out anytime from www.advisim3d.de/datenschutz.

Controller in the sense of data protection laws:
ADVITEC Informatik GmbH
Schweizer Straße 3 a
01069 Dresden

Phone: +49 351 65 26 2-0
Fax: +49 351 65 26 2-11
Email: datenschutz{at}advitec{dot}de

The “Controller” is the natural or legal entity, agency, institution or other office that makes decisions independently or jointly with others regarding the purposes and means of processing personal data.

We only process your personal data where permitted by law or where you have provided your explicit consent for this.

This site uses SSL and/or TLS encryption for security reasons and to protect the transmission of confidential content, for instance any orders or inquiries that you send to us as the site operator. You can identify an encrypted connection because the address bar in the browser will change from “http://” to “https://” and a lock symbol will appear in your browser bar.

If SSL or TLS encryption is enabled, the data you transmit to us cannot be read by third parties.

Please note that data transmission online (e.g. when communicating by email) can involve security gaps. It is not possible to provide seamless protection of data against third-party access.

II. Collection and storage of personal data as well as the type and purpose of its use

When you access our website www.advitec.de or www.advisim3d.de, the browser installed on your end device automatically sends information to the server for our website. This information is temporarily saved in a logfile. The following information is collected without any action on your part and saved until it is automatically deleted:

• the installed browser and operating system on your computer as well as the name,
• IP address of the requesting computer,
• date and time of access,
• name and URL of the retrieved file,
• website from which the access takes place (referrer URL),
• websites that are retrieved by the user’s system through your website,
• your access provider.

We process the abovementioned data for the following purposes:

• ensuring a smooth connection to the website,
• ensuring convenient use of our website,
• evaluating system security and stability as well as
• for other administrative purposes.

The legal basis for this data processing is Art. 6(1) p. 1 lt. f GDPR. Our legitimate interest proceeds from the abovementioned data collection purposes. Under no circumstances will we use the collected data to draw conclusions about your person.

Furthermore, when you visit our website we use cookies as well as analysis services. Additional information about this is provided under Point III of this data privacy statement.

III. Use of cookies

Like many other websites, we use “cookies.” Cookies are small text files that are transmitted from a website server to your hard drive. They automatically provide us with certain data, such as your IP address, installed browser and operating system, through your computer and your internet connection.

Cookies cannot be used to launch programs or transmit viruses to a computer. The information contained in the cookies allows us to make your navigation easier and display our web pages correctly.

Under no circumstances do we share the collected data with third parties or associate it with personal data without your consent.

Naturally you can always view our website without cookies. Web browsers are generally set to accept cookies by default. You can disable cookies at any time by changing the settings in your browser. Please use the Help feature in your web browser to learn how to change these settings. Please note that individual features on our website may not function if you have disabled cookies.

If you permit us to use cookies by way of your browser settings or by providing your consent, the following cookies can be used on our web pages:

• _pk_id.1.39B2: This cookie placed for Matomo, which is valid for one year and one month, is used to collect information about our users.
• _pk_ses.1. 39B2: This cookie placed for Matomo, which is valid for 30 minutes, is used to collect information about our users.

IV. Use of Matomo (formerly Piwik)

This website uses Matomo. Matomo is an open-source web analysis service. Matomo uses “cookies,” text files that are saved on your computer and allow us to analyze how the website is used. For this purpose, the usage information generated by the cookie (including your shortened IP address) is transmitted to our server and saved on the website provider’s server in Germany in order to analyze usage; this helps us optimize our website. Your IP address is immediately anonymized in this process, so you remain anonymous to us as a user.

Information about your use of this website that is generated by the cookie, such as 

• two bytes of the IP address of the user’s accessing system,
• language settings,
• browser type/version,
• installed operating system,
• referrer URL (previously viewed page),
• hostname of the accessing computer (IP address),
• time of the server request,

is not shared with third parties. You can block cookies by changing the corresponding setting in your browser software, but in this case you may not be able to use all the features of this website to their full extent.

If you do not agree to the storage and analysis of this data from your visit, you can stop its storage and use at any time with a simple mouse click. In this case, an “opt-out cookie” is saved in your browser and prevents Matomo from collecting any session data. Please note: if you delete your cookies, the opt-out cookie will also be deleted and you may need to re-enable it.

You can disable data collection by Matomo here. If your browser supports “do-not-track” technology and you have enabled this feature, your visit will automatically be ignored.

V. Use of Google Analytics

On the basis of our legitimate interest (i.e. our interest in the analysis, optimization and economical operation of our online offering in the sense of Art. 6(1) lt. f. GDPR), we utilize Google Analytics, a web analysis service of Google LLC (“Google”). Google implements cookies. As a rule, information that the cookie produces regarding the usage of the online offering is transmitted to a Google server in the United States and stored there.

Google is certified under the Privacy Shield agreement, which allows it to guarantee that European data protection laws will be observed (www.privacyshield.gov/participant).

Google uses this information on our account in order to analyze users’ usage of our online offering, to compile reports on the activities within this online offering, and to provide us with additional services relating to the use of this online offering and internet use. The processed data can be used to create pseudonymous usage profiles for the users.

We exclusively implement Google Analytics with IP anonymization enabled. That means the user’s IP address is shortened by Google within member states of the European Union or in other states which are party to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the United States and shortened there.

Google does not associate the IP address transmitted by the user’s browser with any other data. Users can block cookies by changing the corresponding settings in their browser software; furthermore, users can prevent data generated by the cookie regarding their use of the online offering from being sent to Google and processed by Google if they download and install the browser plugin found under the following link: tools.google.com/dlpage/gaoptout.

More information about data use by Google as well as about your settings and objection options can be found in Google’s data privacy policy (policies.google.com/technologies/ads) and in the settings for ads displayed by Google (https://adssettings.google.com/authenticated).

By using this website, you agree to the processing of your personal data by Google Analytics and Matomo (IV) in the manner described above and for the abovementioned purposes.

VI. Contacting ADVITEC Informatik GmbH

When you contact us (e.g. through the contact form or by email), personal data is collected. The data that is collected through a contact form can be seen on the respective form. This data is exclusively saved and used for the purpose of responding to your inquiry and for the associated technical administration.

The legal basis for processing this data is our legitimate interest in responding to your inquiry as per Art. 6(1) lt. f GDPR. If you contact us with the aim of concluding a contract, Art. 6(1) lt. b represents an additional legal basis for the processing. Your data will be erased once your inquiry has been fully processed. This is the case when circumstances indicate that the relevant matter has been conclusively resolved and where there are no conflicting statutory retention obligations.

VII. Data protection for applicants

If you send us data as part of an application, we will process it according to the provisions of the Federal Data Protection Act and the European General Data Protection Regulation. General information about data protection during your use of our website can be found on our website under the URL https://www.advitec.de/it-beratung/datenschutz/.

Purpose of collecting and transmitting applicant data

The application data is exclusively collected and processed for the purpose of handling your application and for purposes of the employment relationship.

Data retention

Your data is saved exclusively with your consent. As a rule, we save your data for 3 months so that we can respond to any questions relating to your application or its rejection. After that, your data is erased. With your consent, we will save your data in our applicant pool for up to 12 months so that we can offer you an alternative position if the opportunity arises. If you withdraw your application, we will of course erase your data. If your application leads to the conclusion of a contract with ADVITEC Informatik GmbH, we will save and use your data for the purpose of our organizational and administrative processes and in compliance with the statutory regulations.

Withdrawal, erasure, information

The transmitted data will be erased if you withdraw your application (withdrawal declarations are to be sent to datenschutz{at}advitec{dot}de) or if we are unable to offer you a position, but at the earliest 3 months after the end of the application process. This does not apply if statutory provisions prevent such erasure or if further retention is necessary for the purpose of giving evidence, or if you have consented to a longer retention period.

You can also withdraw your consent at any time with effect for the future. The relevant data will then be erased without delay. In this case, please address your withdrawal, including your full name and email address, to datenschutz{at}advitec{dot}de. Where defined by law, the data can be blocked rather than erased.

Furthermore, you have the right to request more specific information about the data saved regarding your person, to review this data, and to request that inaccurate data regarding your person be rectified or that the saved data be completely or partially erased.

Who performs the processing and can access applicant data?

Applicant data is exclusively processed and reviewed by the relevant contact partners on our premises. All employees involved in data processing are obligated to protect the confidentiality of your data. Under no circumstances will third parties obtain knowledge about your information. The data is exclusively processed in Germany.

VIII. Retention period for data

We follow the principles of data avoidance and data minimization. As a result, we only save your personal data for as long as this is necessary to achieve the purposes named herein, or as long as required by the various statutory retention periods. Once the respective purpose no longer applies and/or the retention periods have expired, the corresponding data is routinely blocked or erased according to the statutory requirements.

IX. Rights of the data subject

You have the following rights:

• as per Art. 15 GDPR, the right to request information about the data we process with regard to your person. In particular, you can request information about the purpose of processing, the category of personal data, the category of recipients to whom your data is or has been disclosed, the planned retention period, the existence of a right to rectification, erasure, restriction of processing or refusal, the existence of a right to object, the origin of your data where this was not collected by us, and the existence of automated decision-making including profiling and any relevant information about the details of this;
• as per Art. 16 GDPR, the right to request immediate rectification or completion of any incorrect or incomplete personal data saved by us;
• as per Art. 17 GDPR, the right to request erasure of your personal data saved by us as long as its processing is not necessary in order to exercise the right to freedom of expression and freedom of information; to fulfill a legal obligation; for reasons of public interest; or to assert, exercise or defend against legal claims;
• as per Art. 18 GDPR, the right to request the restriction of processing of your personal data where you dispute the accuracy of the data; where its processing is illegal but you do not wish to have the data erased and we no longer need it, yet you need it in order to assert, exercise or defend against legal claims; or where you have objected to the processing as per Art. 21 GDPR;
• as per Art. 20 GDPR, the right to request that the personal data that you provided to us be sent to you in a structured, common and machine-readable format, or transmitted to another controller;
• as per Art. 7(3) GDPR, the right to revoke your previous consent at any time. In this case, we can no longer continue the data processing based on this consent; and
• as per Art. 77 GDPR, the right to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authorities for your usual place of residence or place of work, or for our registered office.

Where your personal data is processed on the basis of legitimate interests as per Art. 6(1) p. 1 lt. f GDPR, you have the right to object to the processing of your personal data as per Art. 21 GDPR where such grounds exist on the basis of your particular situation.

If you wish to exercise your right to revoke your consent or to object, it is sufficient to send an email to datenschutz{at}advitec{dot}de.

X. Changes to our data privacy provisions

We reserve the right to adapt this data privacy policy on occasion to ensure that it consistently meets the current statutory requirements or in order to reflect changes in our services in the data privacy policy, e.g. if we add new services. The new data privacy policy shall then apply to your visits after this point.

XI. Data protection questions

If you have any questions about data protection, please contact us directly:

ADVITEC Informatik GmbH
attn.: Mr. Norbert Ebersbach
Schweizer Straße 3 a
01069 Dresden

Email: datenschutz{at}advitec{dot}de

Rev.: 9/27/2020

XII. Use of the LUX marketing automation tool

This website uses the marketing automation tool LUX.
Some user-defined settings, which do not allow any conclusions to be drawn about the visitor, are temporarily stored in the "Localstorage" area of the browser and are required to guarantee full functionality.

LUX attempts to recognize your return visits to the website based on your behaviour and the hardware you use in order to be able to offer you content according to your preferences and to simplify the usability of the website. Only an anonymized hash is transmitted, from which no conclusions can be drawn about your computer, smartphone or similar. This hash is not passed on and is only used for identification purposes.

Stored information of any kind is generally never passed on to third parties. You can prevent recognition and the display of individual content by activating the "DoNotTrack" header of your browser, for example. However, we would like to point out that in this case you may not be able to use all the functions of this website to their full extent.

If you do not agree to the storage and use of your data, you can deactivate the storage and use here. In this case, an opt-out setting will be stored in your browser that prevents LUX from storing usage data.

Status: 08.04.2024